Trust is a very important quality in the profession of accounting. Clients choose to trust you along with your staff with their funds, so it is essential to take care of them appropriately. You must take all appropriate precautions to protect your company from outside security risks.

In case you are unable to look into these matters, you can get help from professionals to build a security system around your accounting processes. A reputable  CPA in Foster City, CA will follow the same procedure.

Here are a few tips to keep your accounting system safe:

  • Keep strong passwords and use a password manager.

You can keep the login details in a password-management tool and share the details with your colleagues. There are a few other features additionally, such as the ability to filter IP addresses so that anyone who is outside of that IP address cannot enter the login credentials. 

Along with all of this, it includes time-sensitive locking and geo-locking. When a password is geo-locked or time-locked, someone can’t access it outside of its specified region or at unusual hours.

  • Keep a backup of your files and documents.

Accounting companies spend many hours creating worksheets and storing tons of private and sensitive data for their clients. If you want to protect your company’s data, ensure that you regularly backup this important data and keep it updated. Some applications allow you to restore your important data whenever you need it.

  • Set up a multi-factor authentication.

Even though hackers manage to figure out your login information, they will have difficulty entering your accounts if you’ve protected it using multi-factor authorization. This 6-digit number, which is unique for each device and must be retrieved from it, is what you get once you log in using an authentication system.

  • Set up a good security system software.

Intrusion prevention settings, network firewalls, and anti-virus programs are a few of the features that help create an effective security system that works. Ensure that every device, including your computer or laptop, that is linked to a shared network is secure.

  • Always provide work computers to employees.

A separate desktop or laptop should be kept for work and home use. Using it for private use increases the chances that your employees would visit unsecured sites, raising the risk of cyberattacks from hackers. Additionally, be extremely careful while downloading anything on the web, and only download files from reliable senders.

  • Use VPN in spaces with public WiFi.

Public places have low-security WiFi networks, which can be easily targeted for cyberattacks by hackers. Therefore, it is always necessary to use a VPN in your system when using public places like a cafe or a restaurant.